Reviewing the Expense Report
IntermediateBusiness
An accountant and a colleague from the marketing department go over an expense report together, discussing which receipts qualify for reimbursement.
L
LinZ
ZhaoL
你好，这是你上个月的报销单吧？我们一起看一下。
nǐ hǎo, zhè shì nǐ shàng gè yuè de bàoxiāodān ba? wǒmen yìqǐ kàn yíxià.
Hi, this is your expense report from last month, right? Let's go over it together.
Z
对，就是这个。我第一次报销，不太清楚哪些发票能报。
duì, jiùshì zhège. wǒ dì yī cì bàoxiāo, bú tài qīngchu nǎxiē fāpiào néng bào.
Yes, that's the one. It's my first time submitting for reimbursement, so I'm not too sure which receipts can be claimed.
L
没关系，我给你解释一下。首先，出差期间的交通费和住宿费都能报销。
méi guānxi, wǒ gěi nǐ jiěshì yíxià. shǒuxiān, chūchāi qījiān de jiāotōngfèi hé zhùsùfèi dōu néng bàoxiāo.
No problem, let me explain. First of all, transportation and lodging costs during a business trip can all be reimbursed.
Z
那我打车去机场的这张发票也能报吗？
nà wǒ dǎchē qù jīchǎng de zhè zhāng fāpiào yě néng bào ma?
Then can this receipt for taking a taxi to the airport also be claimed?
L
可以，打车属于交通费。不过发票上最好写清楚出发地和目的地。
kěyǐ, dǎchē shǔyú jiāotōngfèi. búguò fāpiào shàng zuìhǎo xiě qīngchu chūfādì hé mùdìdì.
Yes, a taxi counts as transportation. But it's best if the receipt clearly states the departure point and destination.
Z
明白了。那这几张餐饮发票呢？我请客户吃了一顿饭。
míngbai le. nà zhè jǐ zhāng cānyǐn fāpiào ne? wǒ qǐng kèhù chī le yí dùn fàn.
Got it. Then what about these meal receipts? I treated a client to a meal.
L
招待客户的餐费可以报，但要注明客户公司和吃饭的人数。
zhāodài kèhù de cānfèi kěyǐ bào, dàn yào zhùmíng kèhù gōngsī hé chīfàn de rénshù.
Meal costs for entertaining a client can be claimed, but you need to note the client's company and the number of people dining.
Z
好的。这儿还有一张我自己买咖啡的小票，也能报吗？
hǎo de. zhèr hái yǒu yì zhāng wǒ zìjǐ mǎi kāfēi de xiǎopiào, yě néng bào ma?
Okay. Here's also a receipt for coffee I bought for myself—can that be claimed too?
L
这个就不行了，个人消费不在公司报销的范围里。
zhège jiù bùxíng le, gèrén xiāofèi bú zài gōngsī bàoxiāo de fànwéi lǐ.
That one won't work—personal spending doesn't fall within the company's reimbursement scope.
Z
原来如此，那我把这张小票抽出来。剩下的应该都没问题了吧？
yuánlái rúcǐ, nà wǒ bǎ zhè zhāng xiǎopiào chōu chūlái. shèngxià de yīnggāi dōu méi wèntí le ba?
I see. Then I'll pull out this receipt. The rest should all be fine, right?
L
基本没问题，不过你别忘了在报销单上签字，还得让你主管审批。
jīběn méi wèntí, búguò nǐ bié wàng le zài bàoxiāodān shàng qiānzì, hái děi ràng nǐ zhǔguǎn shěnpī.
Basically no problem, but don't forget to sign the expense report, and you also need your supervisor to approve it.
Z
太谢谢你了！我这就去找主管签字，然后再交给你。
tài xièxie nǐ le! wǒ zhè jiù qù zhǎo zhǔguǎn qiānzì, ránhòu zài jiāo gěi nǐ.
Thank you so much! I'll go find my supervisor to sign it right now, and then hand it back to you.