How to Use the Expense Reimbursement System
IntermediateWork
A new employee asks a friendly colleague in the office break room how to submit expenses through the company's reimbursement system.
L
LinZ
ZhouL
你好，我是新来的，想问一下公司的报销系统怎么用？
nǐ hǎo, wǒ shì xīn lái de, xiǎng wèn yíxià gōngsī de bàoxiāo xìtǒng zěnme yòng?
Hi, I'm new here. I'd like to ask how to use the company's expense reimbursement system.
Z
欢迎欢迎！这个系统其实不难，你先登录内部网站就行了。
huānyíng huānyíng! zhège xìtǒng qíshí bù nán, nǐ xiān dēnglù nèibù wǎngzhàn jiù xíng le.
Welcome! This system actually isn't hard; you just log in to the internal website first.
L
登录以后呢？我该点哪儿才能开始填报销单？
dēnglù yǐhòu ne? wǒ gāi diǎn nǎr cái néng kāishǐ tián bàoxiāo dān?
And after logging in? Where should I click to start filling out the reimbursement form?
Z
首页左边有个“新建报销”的按钮，点进去就能选报销类型了。
shǒuyè zuǒbian yǒu ge "xīnjiàn bàoxiāo" de ànniǔ, diǎn jìnqù jiù néng xuǎn bàoxiāo lèixíng le.
On the left of the homepage there's a "New Reimbursement" button; click it and you can choose the reimbursement type.
L
类型是指什么？比如交通费和餐费得分开填吗？
lèixíng shì zhǐ shénme? bǐrú jiāotōng fèi hé cān fèi děi fēnkāi tián ma?
What does type refer to? For example, do transportation and meal expenses have to be entered separately?
Z
对，最好分开填，这样财务审核的时候会比较清楚。
duì, zuìhǎo fēnkāi tián, zhèyàng cáiwù shěnhé de shíhou huì bǐjiào qīngchu.
Right, it's best to enter them separately, that way it's clearer when finance reviews them.
L
明白了。那发票怎么办？是上传照片，还是要交纸质的？
míngbái le. nà fāpiào zěnme bàn? shì shàngchuán zhàopiàn, háishì yào jiāo zhǐzhì de?
Got it. Then what about the invoices? Do I upload photos, or do I need to hand in paper ones?
Z
两样都要。先在系统里上传扫描件，然后把原件贴好交给财务。
liǎng yàng dōu yào. xiān zài xìtǒng lǐ shàngchuán sǎomiáo jiàn, ránhòu bǎ yuánjiàn tiē hǎo jiāo gěi cáiwù.
You need both. First upload the scanned copies in the system, then paste the originals neatly and hand them to finance.
L
原来是这样。那填完以后，是不是还得经过领导审批？
yuánlái shì zhèyàng. nà tián wán yǐhòu, shì bú shì hái děi jīngguò lǐngdǎo shěnpī?
I see. So after filling it out, does it still have to go through the manager's approval?
Z
没错，提交以后系统会自动发给你的直属领导，他批了才会转到财务。
méicuò, tíjiāo yǐhòu xìtǒng huì zìdòng fā gěi nǐ de zhíshǔ lǐngdǎo, tā pī le cái huì zhuǎn dào cáiwù.
That's right. After you submit, the system automatically sends it to your direct manager; only after he approves it does it go to finance.
L
太感谢了！那一般多久能拿到报销款呢？
tài gǎnxiè le! nà yìbān duōjiǔ néng ná dào bàoxiāo kuǎn ne?
Thank you so much! So how long does it usually take to get the reimbursement money?
Z
只要材料齐全，一般一到两周就到账了。有问题随时来找我！
zhǐyào cáiliào qíquán, yìbān yī dào liǎng zhōu jiù dàozhàng le. yǒu wèntí suíshí lái zhǎo wǒ!
As long as the paperwork is complete, it usually arrives in your account within one to two weeks. If you have any questions, come find me anytime!